INSTRUCTIONS FOR ONLINE PRESENTER

PPREPARING YOUR VIDEO PRESENTATION:
We request a pre-recorded version of your presentation that will be played back at the during your designated session time through Zoom (Zoom access details will be provided the week of December 10). As a basis for the live programming, oral presenters should be available and prepared to participate in a live Q&A session with attendees following your talk.

There are several video conferencing tools available to easily record your presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. Please be sure the video includes the title of the paper, the authors, and a mention of ICIST 2022. You can use any meeting software as long as you get a high-quality recording and your final file is in MP4 format.

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries.

Here are some links to instructions on recording a meeting on common platforms:

You can also use the two-step method covered below:

  • Create Voice Over Power point and convert to MP4

GUIDELINES FOR PREPARING YOUR VIDEO:

  • Oral papers: duration 10 minutes (max), limited to 150MB file size
  • Video file format: mp4
  • Dimensions: Minimum height 720 pixels, aspect ratio: 16:9

In order for videos to be verified by the technical program committee, there is considerable urgency in preparing and uploading your video. Accordingly, we ask you that you please finalize and upload your video by Thursday, December 8th. In addition to the live Zoom session, this will be posted within your presentation time slot on the ICIST 2022 on-demand virtual platform. This will be considered as a replacement of your attendance at the conference, and is a requirement for your paper to remain in IEEE Xplore.

FILE FORMAT

  • All files must be in MP4 Format
  • Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  • Resolution = maximum 720p HD
  • Please use the following naming convention: PaperID.mp4, where PaperID is your 5 digit Paper ID from the paper submission system.

TIPS FOR RECORDING:
Use as quiet an area as possible

  • Avoid areas that have echo
  • Rooms should be fairly small
  • Sound dampening with carpeting, curtains, furniture
  • Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  • Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.
  • A void using default built-in microphone on computer.
  • Perform a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

——
Uploading your video (Deadline: December 8th)

  • Go to Presenter Submission
  • Add/Upload the follow items:
    • presenter Photo
    • presenter Bio
    • MP4 Video File (150MB Max)

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

If you have any issues with uploading your presentation, please contact support at publication@icist.asia.

We thank you for your cooperation in making ICIST 2022 a success!

Best regards,
Technical Program Chairs